Windows Printing via E-mail

IB-53 supports e-mail printing using the POP3 protocol. It is possible to print a job once it is attached to an e-mail and is sent as an e-mail using a common mailing software. As using a FAX, the document can be sent to a particular printer/MFP in a remote location.

Follow the steps below to send an e-mail directly from mailing software to the server:

Create an E-mail Address for the Printer/MFP

The e-mail address must be set on the printer/MFP (IB-53) to print e-mail. The printer/MFP searches the POP3 e-mail server at regular intervals and prints print job e-mails that are sent to this e-mail address. Typically, you will obtain the e-mail address by asking the e-mail server administrator to create it. In addition, the following information, including this e-mail address, is required at the same time.

Activate and Configure POP3

By default, POP3 protocol is disabled on the IB-53. Use a web browser to configure various protocol settings on the IB-53's internal web page.

  1. Launch a web browser.

  2. In the address bar, enter the IP address assigned to the IB-53.

  3. The browser displays the IB-53's Web page.

  4. Login to the IB-53's Web page with administrator privileges.

  5. From the left menu on the Web page, click Management/E-mail > POP3.

    Figure 1. IB-53 POP3 Configuration

  6. Complete the General settings as follows.

    POP3 Protocol Click ON to enable.
    Check Interval Enter the interval in minutes that the IB-53 will check the mail server for e-mail. The default is 15 minutes. The minimum interval is 3 minutes.

  7. Click User 1 and complete the entry as follows.

    User 1 Click ON to enable.
    E-mail address Enter the e-mail address for the printer/MFP, e.g. aaabbb123@aaa.com.
    POP3 Server Name Enter the IP address or the host name for the mail server.
    POP3 Port Number Enter the POP port number, normally 110 , for the mail server.
    POP3 Server Timeout Enter the timeout period for the POP3 server connection in seconds.
    Login User Name Enter the account name to login to the POP3 server, e.g. aaa.com/pusr/taskalfa123. (Some mail servers, such as Exchange, use the format domain_name/user_account/mailbox for the POP3 login name).
    Login Password Enter the password to login to the POP3 server.
    Use APOP Click YES if the mail server supports the APOP protocol.
    Delete e-mail After Retrieval Determine whether to delete e-mail from the server after it is printed.
    E-mail Size Limit Specify the maximum e-mail size that the printer/MFP can receive from the e-mail server in kilobytes (KB). E-mails greater than this limit are left unretrieved on the server. The mail administrator will need to delete the unretrieved mail from the server.
    Filter Setting You can specify up to four strings for filtering e-mails. In addition, you can connect and filter each condition with OR and AND conditions.
    S: string Subject:
    T: string To:
    C: string Cc:
    F: string From:
    | Match on any (OR)
    & Match on all (AND)
    For example, to print only the e-mails with a subject of Service or Technical, specify: S:Service|S:Technical
    Cover Page To attach a cover page to a print job, click ON to enable the option.
    POP over SSL

    Allows the SSL encryption for mail sever communication. Select OFF when it is not used.

    • OFF
    • StartTLS
    • POP over SSL

    • To activate the configuration, the Encryption needs to be set to ON.

  8. Use the same procedure to make entries for additional user profiles, if desired.

  9. When all entries have been made, click Submit.

Sending E-mail Directly from an E-mail Application

You can directly send e-mail to the printer/MFP's e-mail address and print its message and attachments. The file types allowed for attachments are plain text (.txt), printable (.prn), PostScript (.ps), and PDF (.pdf). Attachments of other file types are ignored and discarded.

If the printer/MFP you are using does not support KPDL emulation, you cannot print PostScript (.ps) or PDF (.pdf) files.

To send an e-mail to the printer/MFP's e-mail address:

  1. Enter the printer/MFP's e-mail address (e.g. aaabbb123@aaa.com ) as the recipient ( To: ).

  2. Enter the subject and the message that will appear on the cover page. A cover page will be printed only if Cover Page is ON on the POP3 page.

  3. Attach the file to print as an attachment (must be .txt, .ps, .prn, or .pdf).

  4. Click Send.

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